Cofnodion 11 Chwefror 2025
Minutes 11th February 2025
CYNGOR CYMUNED
LLANSANFFRAID GLAN CONWY
COMMUNITY COUNCIL
​​
JANUARY FINANCIALS | ARIAN IONAWR
​
CYMRAEG | ENGLISH​
​​
Cofnodion Cyfarfod y Cyngor
11 Chwefror 2025, Lleoliad: Church House 7pm a thrwy ddolen Zoom
Cyfarfod Cyngor llawn ar gyfer cymuned Llansanffraid Glan Conwy
1. Yn bresennol: Gill Wilkinson, Wendy Tee, Nigel Tarmaster, Phil March (Is-Gadeirydd), Sharon Doleman, David Court
2. Ymddiheuriadau: Sylvia Hughes (Cadeirydd)
3. Datganiadau o Ddiddordeb: Datganodd yr holl gynghorwyr ac eithrio David Court fuddiant personol yn y cyfweliad â James Berry ar gyfer swydd y Clerc. Roedd SD wedi mynychu cinio'r henoed.
4. Cymeradwywyd cofnodion y cyfarfod a gynhaliwyd ar 14 Ionawr 2025 (cynnig GW, eiliwyd DC, yn unfrydol)
5. Diweddariad ar gamau gweithredu yn codi o'r cyfarfod diwethaf
​
Nodwyd bellach bod cofnodion cyngor mis Rhagfyr yn hepgor cymeradwyo'r grant o £250 i'r Clwb.
​
Cafodd grant y Clwb y cytunwyd arno a'r gwariant a gymeradwywyd ar ginio Eryri eu hepgor yn anfwriadol o ddatganiad ariannol gwreiddiol mis Rhagfyr. Mae hwn yn wariant yn y dyfodol ac nid yw'n effeithio ar y cysoniadau banc, mae'r datganiad wedi'i ddiwygio.
​
Bydd yr ymgeisydd ar gyfer swydd y Clerc yn rhoi cyflwyniad i'r cyfarfod. Cynghorwyr newydd: mae ffurflenni swyddogol swyddi gwag wedi cyrraedd a byddant yn cael eu hysbysebu.
​
6. Cyllid
Cymeradwywyd cofnodion cyfarfod y Pwyllgor Cyllid ar 3 Chwefror - (cynnig GW, eiliwyd PM; unfrydol
​
Gwiriwyd bod Datganiad Ariannol mis Ionawr yn gywir gan NT.
​
Cafodd y Rheolau Sefydlog eu hatal am 19.15 er mwyn clywed y cyflwyniad gan James Berry ac i'r cyngor ofyn cwestiynau iddo. (DC arfaethedig, DC wedi'i eilio; unfrydol). Bydd rhagor o wybodaeth am y rôl yn cael ei anfon ato.
Cafodd y Rheolau Sefydlog eu hadfer am 19.40.
​
7. Adolygiad o adroddiad Archwilio Cymru
​
Mae dogfen ar wahân wedi'i dosbarthu.
​
Etholwyd David Court yn Swyddog Priodol dros dro tan CCB mis Mai neu hyd nes y bydd Clerc newydd mewn sefyllfa i gymryd y rôl - (cynnig NT yn eilio GW; 5-0 (ymatal David Court)
​
Er mwyn sicrhau ein bod yn barod ar gyfer archwiliad 2024/25 bydd y Cadeirydd yn trosglwyddo'r cyfrifoldeb ac yn rhoi mynediad i'r holl ddogfennau angenrheidiol i'r Swyddog Priodol interim erbyn 22 Chwefror - (SD arfaethedig, PM wedi'i eilio, yn unfrydol)
​
Bydd y cyngor yn penodi trydydd parti cymwys i gynnal archwiliad mewnol llawn. Cyhuddwyd DC o ddod o hyd i archwilydd addas a’i gynnig (DC arfaethedig, NT wedi’i eilio, yn unfrydol)
​
8. Cynnig yr Ymddiriedolaeth Undod
Mae dogfen ar wahân wedi'i dosbarthu (ynghlwm).
​
Cytunwyd y bydd y cyngor yn gwneud trefniadau i symud ei fancio o HSBC i Unity Trust - (yr YG arfaethedig, eiliwyd DC, yn unfrydol)
9. Diweddariad Maes Chwarae Maes Hyfryd ar offer
Gwahoddwyd y preswylydd Richard Fishlock i siarad trwy Zoom a holodd ynghylch y cynnydd o ran prynu offer maes chwarae newydd.
​
Cytunwyd i aros am ganlyniad arolwg tîm Datblygu Chwarae Conwy o farn plant a rhieni Ysgol GC a chynnwys yr eitem ar agenda’r cyfarfod nesaf.
10. Clwb Ieuenctid
​
Roedd adroddiad cadarnhaol iawn gan yr Arweinydd Ieuenctid Gemma Davison-Lemalle yn rhoi’r wybodaeth ddiweddaraf i’r cyngor ar gynnydd gyda’r Clwb Ieuenctid wedi’i ddosbarthu’n flaenorol, gan gynnwys y wybodaeth bod CBCC yn barod i ariannu cost yr Arweinydd Ieuenctid yn llawn hyd at 31 Mawrth 2026.
11. Fformat a strwythur cyfarfodydd
Adolygwyd fformat cyfarfodydd y cyngor yn y dyfodol. Bydd yr eitem ‘Unrhyw Fater Arall’ yn cael ei dileu, bydd newidiadau eraill yn cael eu trafod mewn cyfarfodydd yn y dyfodol – yn unfrydol
12. Sylwadau ar gyflwyniadau cynllunio
Dywedodd SD y byddai'r pwyllgor cynllunio yn cyfarfod ddydd Mercher i drafod y llwybr arfaethedig drwy'r RSPB. Ailadroddodd SD ei bod yn siomedig nad oedd y cyngor cymuned wedi ymateb yn swyddogol o ystyried pwysigrwydd y mater hwn yn lleol.
13. Ceisiadau am arian grant - dim wedi dod i law
14. Cinio Nadolig pensiynwr
​
Cytunwyd mai gwariant a106 oedd hwn. Cafodd y digwyddiad groeso mawr gan drigolion a chododd y raffl tua £300 i’r Ysgol. Bydd digwyddiadau yn y dyfodol yn cael eu hysbysebu'n ehangach.
15. Adroddiad Cynghorydd Sir
Mae proses y gyllideb yn dominyddu trafodaethau. Yn hwyr iawn yn y dydd mae’r RSPB wedi gwrthwynebu y byddai’r llwybr arfaethedig yn tarfu ar adar sy’n nythu ac wedi gofyn i CBCC wneud cais am estyniad i’r cyfnod y mae grant cyllid y prosiect yn parhau’n ddilys.
16. UFA
Diolchodd GW i CBCC am sicrhau bod y bin graean ffordd yn Nolwyd wedi'i ail-lenwi'n rheolaidd yn ystod y cyfnod rhewllyd diweddar.
​
Pleidleisiwyd bod rhan olaf y cyfarfod yn eithriedig (cynnig SD, eiliwyd DC; yn unfrydol) oherwydd cytunodd y cyngor i gynnig swydd Clerc i James Berry a thrafod telerau ac amodau.
Cyfarfod nesaf: Dydd Mawrth 11 Mawrth 2025
​
CYMRAEG | ENGLISH
​​​​
Minutes of the Council Meeting
11th February 2025, Venue: Church House 7pm and via Zoom link
A full Council meeting for the community of LLansanffraid Glan Conwy
1. Present: Gill Wilkinson, Wendy Tee, Nigel Tarmaster, Phil March (Vice Chair), Sharon Doleman, David Court
2. Apologies: Sylvia Hughes (Chair)
3. Declarations of Interest: All councillors bar David Court declared a personal interest in the interview of James Berry for the position of Clerk. SD had attended the OAP lunch.
4. Minutes of the meeting held on 14th January 2025 were approved (proposed GW, seconded DC, unanimous)
5. Update on actions arising from the last meeting
It has now been noted that the December council minutes omitted the approval of the £250 grant to Y Clwb.
Both the agreed Y Clwb grant and the approved spend on the Snowdonia lunch were inadvertently omitted from the original December financial statement. This is future spend and doesn't affect the bank reconciliations, the statement has been amended.
The candidate for the position of Clerk will make a presentation to the meeting. New councillors: official vacancy forms have arrived and will be advertised.
6. Finance
The minutes of the 3rd February Finance Committee meeting were approved - (proposed GW, seconded PM; unanimous
The January Financial Statement was checked as correct by NT.
Standing Orders were suspended at 19.15 in order to hear the presentation from James Berry and for the council to ask him questions. (proposed SD, seconded DC; unanimous). Further information on the role will be sent to him.
Standing Orders were reinstated at 19.40.
7. Review of Audit Wales report
A separate document has been circulated.
David Court was elected as interim Proper Officer until the May AGM or until a new Clerk is in a position to take on the role - (proposed NT seconded GW; 5-0 (David Court abstained)
In order to ensure our preparedness for the 2024/25 audit the Chair will pass on responsibilty and give access to all necessary documents to the interim Proper Officer by 22nd February - (proposed SD, seconded PM, unanimous)
The council will appoint a qualified third-party to conduct a full internal audit. DC was charged with finding and proposing a suitable auditor (proposed SD, seconded NT, unanimous)
8. Unity Trust proposal
A separate document has been circulated (attached).
It was agreed that the council will make arrangements to move its banking from HSBC to Unity Trust - (proposed NT, seconded SD, unanimous)
9. Maes Hyfryd Playground update on equipment
Resident Richard Fishlock was invited to speak via Zoom and enquired re progress on purchasing new playground equipment.
It was agreed to await the outcome of the Conwy Play Development team’s survey of opinions of children and parents at Ysgol GC and include the item on the agenda for the next meeting.
10. Youth Club
A very positive report by the Youth Leader Gemma Davison-Lemalle updating the council on progress with the Youth Club had previously been circulated, including the information that CBCC are prepared to fully fund the cost of the Youth Leader until 31st March 2026.
11. Format and structure of meetings
The format of future council meetings was reviewed. The item ‘Any Other Business’ will be removed, other changes will be discussed in future meetings - unanimous
12. Observations on planning submissions
SD advised that the planning committee would meet on Wednesday to discuss the proposed pathway through the RSPB. SD repeated that it was disappointing that the community council had not made an official response given the importance of this issue locally.
13. Grant funding requests - none received
14. OAP Christmas lunch
Agreed this was s106 expenditure. The event was very well received by residents and the raffle raised about £300 for Ysgol. Future events will be advertised more widely.
15. County Councillor report
The budget process is dominating discussions. The RSPB have very late in the day objected that the proposed pathway will disturb nesting birds and asked CBCC to apply for an extension to the period in which the project funding grant remains valid.
16. AOB
GW thanked CBCC for ensuring that the road-grit bin at Dolwyd has been regularly refilled during the recent icy spell.
The final part of the meeting was voted as exempt (proposed SD, seconded DC; unanimous) as the council agreed to offer the Clerk job to James Berry and discussed terms and conditions.
Next meeting: Tuesday 11th March 2025