G.D.P.R.

Guide to information available

All information is available free of charge, either on our website www.llansanffraid.co.uk or via hard copies available from the Clerk: clerk.gccc@gmail.com

Who we are and what we do

Information about us, structures, location and contacts Who’s who on the Council and it’s Committees:

List of Council members, party affiliation (if any), office held and the ward each member represents

Contact telephone number, email address and postal address

Contact details for Council members: telephone numbers and email addresses

What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, contracts and financial audit (current and previous year)

Annual audited accounts Finalised budget Precept

Financial Regulations Grants given and received

Members’ allowances and expenses

Statement of payments made to all elected members

What our priorities are and how are we doing

Strategies and plans, performance indicators, audits, inspections and reviews for the current and previous year

Community Plan Annual Report

Local Charters drawn up in accordance with WG and Welsh Local Government Association guidelines

Data Protection impact assessments (in summary) and any other Impact Assessments as appropriate and relevant

How we make decisions

Decision making processes and records of decisions for at least the current and previous council year

Timetable, agenda and minutes of meetings, including Council and and any committee meetings and community meetings, unless an exemption applies to the information or parts of it. In so far as possible, we also publish documents referred to at those minutes

Reports presented to Council meetings, unless an exception applies to the information or parts of it

Responses to consultation papers Responses to planning applications Bye-laws

Our policies and procedures

Current written protocols, policies and procedures for delivering our services and responsibilities

Policies and procedures for the conduct of Council business, e.g.

Standing Orders

Committee and sub-committee terms of reference Delegated authority in respect of officers

Code of Conduct Policy statements

Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services

Equality and diversity policies Health and safety policy

Recruitment policies and current vacancies, including opportunities for becoming a co-opted member

Policies and procedures for handling requests for information

Customer Service and Complaints procedures, including those covering requests for information and operating the publication scheme

Information security policy

Records management policies, including records retention, destruction and archive Dataprotection policy (including data sharing) and privacy notice

Welsh Language standards, i.e. how we comply with the requirements of the Welsh Language Axct 1993 and/or the Welsh Language Measure (Wales) 2011

Lists and Registers

Currently maintained lists and registers only Any publily available register or list

Assets register

Disclosure log detailing responses to previous FOI and EIR requests Register of Members’ interests

The services we offer

Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses.

Closed churchyards Seating

Memorials CCTV

Defibrillators

Additional Information

Any additional information published proactively that is not itemised in the lists above.