Cofnodion y Cyngor 10 Mehefin 2025
Council Minutes 10th June 2025

Present: David Court (Chair), Gill Wilkinson (Vice-Chair), Phil March, Ian Morris, Nigel
Tarmaster, Wendy Tee. The meeting was declared quorate.

42. Apologies
The following apologies were noted: Sharon Doleman, Keith Edwards, Sylvia Hughes,
Tracy Hughes

43. Declarations of Interest in items on the agenda
43.1 There were no declarations of interest
43.2 There were no dispensation requests regarding prejudicial interests.
44. To suspend Standing Orders
Standing Orders were suspended to allow for the Public Open Forum. No members of the
public asked to speak.
Standing orders were resumed.

45. Minutes
45.1 The minutes of the council meeting held on 13th May 2025 were approved and
signed as a correct record.
45.2 The minutes of the Annual Meeting held on 13th May 2025 were approved and
signed as a correct record

46. Matters arising
29.1 The two councillor vacancies continue to be advertised on our website and social
media; no personal enquiries responses had been notified by councillors.
30.7 Finance Committee Terms of Reference had been updated (DC)
31 The Website Maintenance and Development Service Agreement had been signed (DC)
47. Risk assessment for the dual role of Chair and interim RFO
The draft risk assessment (Appendix A) was amended to include a three-monthly review.
It was resolved to accept and implement the amended risk assessment.

48. Finance
48.1 The Finance Committee scheduled for 2nd June had been cancelled.
48.2 The May Financial Statement (Appendix B) and corresponding end-May bank
statements (Appendix C) for the HSBC current account (closing balance £1189.41) and
Money Manager account (closing balance £39,134.99) were received and approved.
48.3 Payments and receipts as detailed in the May Financial Statement were received and
approved.
48.4 Forthcoming payments as detailed in the May Financial Statement were received and
approved. In addition a payment to One Voice Wales of £42 (invoice 9544) for one
training course was approved. All supporting receipts and invoices were checked and
initialled.
48.5 The 2024/25 Annual Return to be submitted to Audit Wales (Appendix D) was
approved and duly signed.
48.6 It was resolved to publish the Notice of Electors Rights on the noticeboard and
council website before 16th June (Appendix E) (Action: DC)
47.7 The amended Finance Committee Terms of Reference were formally adopted.

49. Website/Social Media maintenance and development
Gary Vere and David Court had both attended a webinar outlining the changes made in
the recently published SAPPP25 document relating to council website accessibility, email
accounts and IT Policies.
Copies of the presentation slides will be circulated (Action: DC)
VereNorth are confident that the council website www.llansanffraid.co.uk can be made
compliant for the 2025/26 year. Further statutory information is due to be uploaded onto
the site during June.
It was requested that VereNorth be invited to present some of these changes at a
forthcoming councl meeting (Action: DC)

50. Tacluso Llan
Gill Wilkinson presented a verbal report from the Tacluso Llan working group. The
proposed date is now the week 11th - 16th August. It is proposed to book a skip for
Saturday 9th August, organise litter-picking through the week and finish with a family
event at Cae Erw. Keep Wales Tidy will be contacted with regard to financial and
equipment suport. A fully costed proposal will be presented at the July council meeting
(Action: GW and team)

51. Xmas Lights
The Xmas Lights working group presented their initial report (Appendix F). A further
report including costings will be presented at the July council following a series of planned
meetings and further research (Action: IM and team)

52. Noticeboards (Appendix G)
52.1 The proposed locations were presented.
52.2 Three quotations for the installation of the boards have been obtained. Following
confirmation of work specification and insurance cover it was resolved to accept the
quotation of £400 plus VAT from Snowdonia Landscaping.
52.3 It has not been possible to get a written response from CCBC. It was resolved to site
three noticeboards at Dolwyd, Church Street and Top Llan Road/Tal y Fan based on verbal
assurances received by NT.

Graig residents are still to be consulted (Action: NT).
Still waiting for a response from Cartrefi re the Pentrefelin board (Action: DC)

53. Community Engagement
53.1 Councillors were present at the 1st June Glan Conwy Juniors presentation day. The
council received thanks for it’s financial contribution.
Forthcoming: Wednesday coffee morning at Church House; Wednesday afternoon Play
session on Llewellyn Avenue park.
53.2 No further actions to be implemented.
53.3 It was resolved to pay £750 for three holiday play sessions provided by CCBC during
August (Action: DC to inform CCBC team).

54. Church House Defibrillator (Appendix H)
It was resolved to replace the out-of-warranty unit at Church House and purchase a new
Zoll AED Plus unit at a cost of £895 plus VAT plus delivery (Action DC to order new unit)

55. Society of Local Council Clerks (SLCC) (Appendix I)
SLCC do not offer corporate memberships. The decision as to whether any individual
councillor should join was deferred to the July meeting.

56. Grant funding
No grant funding requests had been received.

57. County Councillors report
The County Councillor was not able to attend (see Apologies).

58. Planning applications
Two applications had been notified by CCBC but no action was deemed necessary:
Application No: 0/52549 - Tamarind Llanrwst Road Glan Conwy
Application No: 0/52583 - 12 Maes Hyfryd Glan Conwy

59. Correspondence (Appendix J)
Correspondence received and circulated to members was noted.
It was resolved that the council should also report the possible environmental incident
previously notified (Action DC).
The proposed Mynydd Llanelian Energy Park development referred to on Hwb Llan was
noted.

60. Councillor/Clerk training
Training undertaken since the previous council meeting: DC (Chairing Skills).
It was resolved to agree the following (to be paid out of agreed budget):
TH/IM:
11th June Understanding the law Module 4
12th June New Councillor Induction
18th June Local Government Finance Module 6
26th June Code of conduct Module 9
DC/NT
11th June Biodiversity 1 (module 25)
18th June Biodiversity 2 (module 26)

61. External meetings/Webinars
61.1 External meetings/webinars attended during the preceding month:
DC - Scribe review of SAPPP25 (as per agenda item 49 above)
DC - Local Government Accounting
61.2 Forthcoming meetings/webinars (all free):
DC - Scribe accounting software demo 18th June
DC - Rialtas accounting software demo 25th June
DC - Rialtas accounting software demo 1st July

62. Next months agenda
The following items were requested for inclusion within the agenda of the next
meeting:
Website presentation by VereNorth (ALL)
Accounting software proposal (DC)
Light up Llan (IM plus team)
Tacluso Llan (GW plus team)
Senior Residents’ Christmas Dinner (IM)
Progress re moving banking to Unity Trust (DC)
Joining CVSC (DC)
Bench for outside Church House (WT)
Any subsequent items to be presented for consideration and/or ancillary papers
are to be received by the acting proper Officer no later than Saturday 28th June

63. Date of next meeting
The next meeting of the council will be held in Church House at 7.30pm on Tuesday 8th
July.