Minutes 5th March 2024
CYNGOR CYMUNED
LLANSANFFRAID GLAN CONWY
COMMUNITY COUNCIL
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FEBRUARY 2024 FINANCIALS | CHWEFROR 2024 ARIANNOL​
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Minutes of the Council Meeting,
5th March 2024 Venue, Church House
In Attendance
Councillors S Hughes (SH) Chair, C Burgess (CB) G Wilkinson (GW), D Court (DC),
B Ellison (BE), S Doleman (SD), J Hughes (JM), Keith Edwards (KE)
Kerry Wilcox, the temporary clerk, was in attendance.
1) Apologies
Councillors M Moore, P March, N Tarmaster and A Sewell.
The Chair reminded the councillors that they were to abide by the code of conduct during meetings
2) Declarations of Interest
SD regarding the closed churchyard
3) Minutes of previous meeting
The minutes of the full council meeting on 6th February 2024 were approved.
4) Recruitment of replacement clerk
It was agreed that the employment panel will progress the recruitment promptly, with the aim of filling the position within the next eight weeks
Action CB, NT, JH
5) Update on Actions arising from previous meetings
All councillors will need to agree to abide by the new code of Conduct.
Action ALL
Since the last meeting SH, BE have met with Gary Vere (GV) and have progressed the website, it is now due to go live by the end of the month. The site will be monitored and updated every two weeks by a rota of three councillors, with GV assisting as needed.
Action BE, SH, GW
SH is waiting for a quote from one supplier for the cleaning of playgrounds and will request a second. It was agreed that the bus shelter is to be cleaned quarterly and the playgrounds twice yearly.
Action SH
Councillors are now booked/booking on to training course, SH issued a reminder that the course relating to the Code of conduct is mandatory.
SH No response yet from CBCC re removal of dog bin. Quotes to be sought for a new one.
Action SH
Standing orders are in the process of being updated and will be finalised by the AGM in May.
The current standings orders to be shown on the website.
Action NT, JH, CB.
6) Finance
DC presented the minutes of the finance committee, the bank reconciliation, and the year-to-date figures.
Other Items arising:-
The senior administrator for the bank accounts needs to be in DC name
Action SH and DC
It was agreed that there would be a meeting of the Memorial Hall trustees, that is councillors, to decide the next steps for the charity. This is arranged for the 19th of March 2024 at 7.00pm in Church House.
Action All councillors invited to attend
The charity commission have requested accountability for funds and more research needs to be conducted.
Action DC and others
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The motion to pay the closed churchyard water rates was passed unanimously
Insurance is currently under review. There was some discussion around the out-of-date assets list and DC agreed to update the list to reflect actuality, other councillors have agreed to research further information on items.
Action DC and others
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It was unanimously agreed to continue to contribute to the maintenance of the closed churchyard.
7) Acrefield hut update
SH presented a report from NT with reference to the progress with the Acrefield building. It is progressing well. There is notification that there will be a future funding request of £1,880
8) Flagpoles
After much discussion it was unanimously decided that two new 6-meter flagpoles and a new Welsh flag will be ordered at an approximate cost of £1500. The Welsh flag to match the Union Jack. An insurance claim to be made. JH and KE to arrange disposal of the old poles.
Action DC, JH and KE
9) County Councillors report of items affecting the Glan Conwy area
There was discussion around the planning application at Glynton. The Clerk was asked to write to the CBCC planning committee to express the council’s observations against granting permission.
Action KW and SD
Active Travel have arranged a presentation for the 19thMarch in the Church House and this will be advertised sufficiently to get the whole community involved.
No extra monies for playgrounds available.
10) Christmas Voucher scheme
Discussion of a gala to tie in with D Day celebrations in partnership with the Acrefield hut is being considered. Other options which will benefit the community are being considered.
Standing Orders were suspended at 8.30.
AOB
Further action regarding the benches will be dependent on the outcome of the end of year inspection.
DC reminded everyone of the defib training on the 14th March 2024.
Each Councillor gave a brief outline of their involvement in the community since the last meeting. This to be continued for future meetings.
Meeting finished at 8.50 pm
Date of next meeting 9th April 2024