Finance Minutes 5th August 2024

Finance Committee Meeting 5th August 2024

Present: Phil (Ch), Chris, Jonathan, Gill, David

Minutes of last meeting (1st July) - approved

Action points from the last meeting.

No requests to inspect Council documents received; Audit Notice now removed from noticeboard (will leave on website as an archive);

Presentational changes to budget:

‘Newsletter’ heading changed to ‘Community Engagement’

‘Scout Hut’ heading moved from ‘Capital Expenditure’ to ‘Grants’ and renamed Hwb Cae Erw.

New EE mobile router contract agreed: just needs SIM card swap.

Review of alternative bank accounts/interest rates still in progress.

No progress re updating our bank mandate.

June and Q1 transactions and bank reconciliations

Review of transactions. Second part of Precept due 16th August: the cash continues to build.

Bank reconciliations checked as correct by JH.

Annual Council insurance renewal due 28th August.

Re-sent email asking for preferences re items to be covered. Not many responses to date.

Online VAT reclaim process

We are right to question the HMRC assertion that we need to be VAT registered; in the meantime revert to VAT reclaims by paper forms.

Defibs.

NHS no longer supply free pads and we have two sets expiring 23rd August; need ongoing approval to purchase replacements. Gill suggested having a spare set as emergency backup: see Appendix.

6. Any other business

Next meeting: Monday 2nd September

Appendix - Defibrillator pads expiry dates

Bryn Rhys 3/8/24

Tal y Fan 3/8/24

Church Hse 1/8/25

Riverside 3/2/26

Cae Ffwt 9/7/26

Buckley’s 4/12/26

Dolwyd 23/1/27

Church House pads cost £56/pair and have a lifespan of about 24 months. All other units’ pads also cost £56/pair with a lifespan of about 18 months.

List above shows current expiry dates: if we buy a spare set then they will have expired before the next due replacement (Riverside: Church House is a diﬀerent brand); they will therefore only be of use as an emergency back-up.

Esther advises to have a spare set and then keep them somewhere accessible in an emergency.