Agenda Cyfarfod y Cyngor
Council Meeting Agenda
Dear Councillor,
You are hereby summoned to attend a meeting of Llansanffraid Glan Conwy Community Council to be held in Church House and remotely via Zoom:
https://us06web.zoom.us/j/85239701560?pwd=6IC4JgS9Hu3KM3vkzYJvF6i98CLgTL.1
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on Tuesday 10th June at 7.30 pm for the purpose of transacting the following business.
Yours faithfully
David Court
acting Proper Officer
Members are reminded that they attend this meeting under the provisions of the council’s Code of Conduct. Meeting of the Council - Agenda 10th June 2025
42. Apologies
To note and/or formally accept apologies subject to council’s approval
43. Declarations of Interest in items on the agenda
26.1 Declarations of Interest forms for completion and return to Clerk. Interest may also be declared at any point in the meeting if the need arises.
26.2 Dispensation requests regarding prejudicial interests.
44. To suspend Standing Orders Public
Open Forum (15 minutes at the discretion of the Chair). Members of the public are invited to address the council in relation to items on the agenda. A member of the public shall not speak for more than 3 minutes unless directed by the Chair. A question shall not require a response at the meeting nor start a debate on the question. The Chair may direct that a written or oral response is given.
45. Minutes
45.1 To receive, approve and sign as a correct record the minutes of the council meeting held on 13th May 2025
45.2 To receive, approve and sign as a correct record the minutes of the Annual Meeting held on 13th May 2025
46. Matters arising
To receive the Clerk’s update on progress of resolutions (NB no decisions are to be taken)
29.1 Advertising to fill the two councillor vacancies. The vacancies continue to be advertised on our website and social media; no responses notified by councillors.
30.7 Finance Committee Terms of Reference have been updated (DC)
31 The Website Maintenance and Development Service Agreement has been signed (DC)
47. Risk assessment for the dual role of Chair and interim RFO
To move to accept and implement the draft risk assessment (Appendix A)
47. Finance
47.1 The Finance Committee scheduled for 2nd June was cancelled.
47.2 To scrutinise and accept the May Financial Statement (Appendix B) and corresponding end-May bank statements (Appendix C)
47.3 To scrutinise and accept those payments and receipts as detailed in the May Financial Statement.
47.4 To scrutinise, approve and authorise those payments due as detailed in the May Financial Statement. All supporting receipts and invoices to be checked and initialled.
47.5 To approve and sign the 2024/25 Annual Return to be submitted to Audit Wales (Appendix D)
47.6 To resolve to publish the Notice of Electors Rights on the noticeboard and council website before 16th June (Appendix E)
47.7 To formally re-adopt the amended Finance Committee Terms of Reference,
48. Website/Social Media maintenance and development
To review progress made in making the council’s website fully compliant.
49. Tacluso Llan
To receive a report from the Tacluso Llan working group
50. Xmas Lights
To receive a report from the Xmas Lights working group (Appendix F)
51. Noticeboards (Appendix G)
51.1 To review planned locations of the noticeboards
51.2 To review progress in obtaining quotations for the installation of the boards
51.3 To review progress in obtaining permission from land-owners for installation of the boards
52. Community Engagement
52.1 To review any community engagement undertaken since the last meeting and an update of any forthcoming
52.2 To move to agree any actions that subsequently need to be considered or implemented:
52.3 To agree the payment of £750 for three holiday play sessions provided by CCBC (background information circulated 20th May)
53. Church House Defibrillator
To consider the report on whether to replace the out-of-warranty unit (Appendix H).
54. Society of Local Council Clerks (SLCC)
To move to join the SLCC (Appendix I)
55. Grant funding
To consider any grant funding requests received: None received
56. County Councillors
report A brief report on matters of importance and interest to the community of Glan Conwy
57. Planning applications
To consider any application/decisions received from Conwy County Borough Council as circulated prior to the meeting. One received:
Application No: 0/52549
Case Officer: James Chan
Received Date : 05/05/2025 Registered Date: 15/05/2025
Development Type(s): New Development
Location: Tamarind Llanrwst Road Glan Conwy LL28 5LF
Proposal: Approval of Condition nos 15 (Details of Air Source Heat Pump) and 18 (Details specifications and mounting structure of the Solar Panels) of Planning Approval 0/51824 (Variation of condition 19 of planning consent 0/51534 (Variation of conditions no's 2 & 3 of planning approval 0/49220 )Proposed replacement dwelling, alterations to existing vehicular access, installation of air source heat pump and extension of residential curtilage) to allow for changes to approved plans showing a lesser scheme to allow for the gradient to be a constant 1:10 from the highway and the site entrance.
58. Correspondence
To acknowledge correspondence received and circulated to members either for general consideration or to be highlighted by the Clerk or members if further discussion and/or action is deemed necessary (Appendix J)
59. Councillor/Clerk training
To note any training undertaken since the previous council meeting and to consider and move to agree any further requirements.
60. External meetings/Webinars
20.1 To receive an overview of all external meetings/webinars attended during the preceding month and move to agree any actions and/or processes that subsequently need to be considered or implemented.
20.2 To discusss any forthcoming meetings and webinars and, where appropriate, agree attendance and payment.
61. Next months agenda
Members to present items to be considered for inclusion within the agenda of the next meeting. Any subsequent items to be presented for consideration and/or ancillary papers are to be received by the acting proper Officer no later than Saturday 28th June
62. Date of next meeting
24.1 To confirm arrangements for the Ordinary meeting to be held in Church House at 7.30pm on Tuesday 8th July.